Administration

Administrator

Overview of the Administrator’s Responsibilities

The City Administrator presides over the daily operation and administration of the local government within the guidelines of City of Boyd ordinances, policies, and procedures; state and federal laws; and implements directives from the Mayor and City Council of the City of Boyd.

The Administrator reports to the Mayor and City Council of the City of Boyd.

Primary Responsibilities

• Executes all lawful orders, directions, instructions, ordinances, resolutions, and regulations adopted by the City Council of the City of Boyd.
• Manages and directs the activities of all departments by planning, organizing, staffing, directing, and controlling the staff and other resources
• Advises Mayor and City Council of the City of Boyd on financial conditions and future needs of local government; makes recommendation on city affairs; informs Mayor of significant controversial issues involving government, its services, policies and employees
• Prepares, submits, and executes a proposed annual budget
• Provides necessary documentation for the Mayor and the City Secretary to prepare the agenda for all Council meetings and attends all Council meetings

City Administrator – Greg Arrington – email

City Secretary

Overview of the City Secretary’s Responsibilities

The City Secretary is an officer of the City, appointed by the Mayor and City Council. The position of City Secretary is a statutory position required by State law.  The purpose of the office of City Secretary is to provide support, assistance, and information to the City Council so that they have the resources they need to make decisions, to preserve the City documents so that the City Council, City employees, and citizens of Boyd have timely and convenient access to City records and may stay informed; and to provide election services to voters and candidates so that they may be involved in the decision making process.

Primary Responsibilities

• The Office of the City Secretary is responsible for minutes for City Council meetings, and for ensuring compliance with the Texas Open Meetings Act.
• The City Secretary maintains the official records of the City including minutes, contracts, agreements, ordinances, resolutions, and handles all Public Information Requests in compliance with the Texas Public Information Act.
• The Office provides support to the City Council and its various committees, and provides information to the City Council, City staff, and citizens.  The Office of City Secretary is responsible for City elections, the City’s Newsletters and Records Management.
• In addition to the duties listed, the City Secretary serves as custodian of the City corporate seal and attests the Mayor’s signature on all official documents; publishes legal ads and notices for the City, receives bids; receives Alcoholic Beverage applications and fees; maintains all City Council minutes; posts all legal notices and agendas; oversees the City Secretary and City Council Department budgets.

City Secretary – Alicia Smith – email